Data is the gold standard of today's modern world. It plays a critical role in decision-making for many organizations but is especially helpful for nonprofit organizations.

Adopting a data culture can help nonprofits improve their efficacy and efficiency and better position them to make a lasting impact. Nonprofits are nothing without their mission. They work tirelessly to bring about change and help those in need, but things can get murky when they don't have the right data to make informed decisions. With a systematic, data-driven approach, they can quickly deliver key insights to board members and constituents.

Often underfunded and understaffed, nonprofits struggle financially. They're competing against other organizations for the same limited pool of resources. And when employees manually handle payroll, workforce management, human resources, and other administrative tasks, they waste time, energy, and funding. Switching to an enterprise resource planning (ERP) solution can help nonprofits access better data and insights, making it easier to demonstrate their worth to the public.

The 5 benefits of Having a Data Culture in Nonprofits

When nonprofits leverage a data-first approach, they reap many benefits, such as:

Data metrics help create definable goals while eliminating the superfluous. Since nonprofit budgets are always tight, a data culture provides an extra layer of protection.

#1 - Efficient Fundraising Efforts

Access to data can help nonprofits improve their funding outcomes. With the right systems in place, organizations can get access to data that helps them better understand factors that influence fundraising initiatives, like:

Often, nonprofits will integrate their ERP system with their CRM. This software helps track all communications with donors while segmenting them based on demographics and interests. This segmentation allows nonprofits to build solid relationships and personalize their fundraising initiatives. Instead of sending a one-size-fits-all fundraising campaign, nonprofits can easily create messaging that will resonate with each sub-group.

When integrated, a CRM and ERP system can provide a holistic view of an organization's operations, enabling staff to manage donor relationships more effectively while streamlining core business processes. This integration can lead to increased efficiency, better communication, and improved outcomes for the nonprofit.

Nonprofits that use data from both systems to understand their fundraising efforts yield the highest outcomes. As a result, organizations can create thoughtful campaigns and add more surplus.

#2 Competitive Advantage

Nonprofits are constantly vying for the same small pool of funding sources. The competition is steep, and proposals for grants aren't always accepted. Most struggle with their success rate and verifiable outcomes. According to The National Center on Charitable Statistics, nonprofits' failure rate is over 30% within the first 10 years. Without quantitative data, funders lack the confidence to provide support. But, with a data culture, nonprofits can weave their success rate into their mission, creating a compelling, stand-out story in an oversaturated space.

#3 Improved Communications

With an ERP system, nonprofits can fix performance issues and inefficient procedures. Inaction and financial mismanagement kill organizations, but a data culture helps build a seamless infrastructure. Nonprofits can use data to communicate more efficiently with directors, volunteers, and board members by sharing important procedures and operations such as:

#3 Cost-effective 

Nonprofits founded in data culture avoid wasting resources on undesirable programs or initiatives. Without this excessive waste, nonprofits can focus on programs that drive more impact. Moreover, data can help nonprofits streamline manual and redundant processes saving them even more time and money.

Imagine a small 501c3 collecting donations from various sources for different causes, and the organization needs something to automate or streamline donation collection or tracking. They're likely managing multiple lists on multiple platforms and exporting and importing spreadsheets for every donation and donor.

Time is money, and this is not time well spent. Moreover, manual labor alone results in energy depletion and leaves room for errors. With a data culture, nonprofits have a consolidated view of their donors and can easily create cost and labor-saving systems.

#4 Improved reporting

An ERP system allows nonprofits to track and report on important operational metrics easily. These might include:

Form filling and fundraising plans are essential to bringing money into nonprofits, but applying for those much-needed grants requires the right dataset. With an ERP, nonprofits can leverage key insights to clearly define their roadmap and strategic plan one year ahead and five or even ten years. 

#5 Greater Credibility

Nonprofits must have an upstanding reputation and always promote transparency and accountability.

With data-driven decision-making, nonprofits can easily communicate their programs' results and impact to their stakeholders. This level of transparency allows nonprofits to build trust with their donors, supporters, and the communities they serve and demonstrate the value of their work.

Data culture helps nonprofits achieve their goals and make a lasting impact. With an ERP, Nonprofits can use data to prioritize their infrastructure by:

Embracing a culture of data guides nonprofits with insightful decision-making so they can continue doing the crucial work of helping others.

Choose An ERP Solution Today To Help Build A Data Culture

An ERP platform can make all the difference in any nonprofit organization's day-to-day operations. And while many solutions are on the market, Sparkrock's innovative ERP software is designed with nonprofit organizations in mind. With Sparkrock 365 and Microsoft, you can access integrated data capabilities, AI, and machine learning to enable organization-wide data connectivity. Contact the Sparkrock 365 team today to learn more about our services and see what our software can do for your nonprofit.

Teacher shortages create more than just an empty classroom. When an educator submits their resignation letter, they create a pressurized system. Staff members who stay have to fill in the void until administrators find a replacement. But what happens when they can't fill the position? According to NPR, there's roughly a shortage of 300,000 teachers and staff across the nation, and only 128,961 public and private K-12 schools - supply needs to meet demand here. When districts can't fill positions, it wreaks havoc on the remaining staff, perpetuating an endless cycle of teacher burnout, absenteeism, and turnover.

It's obvious why burnout in education exists:

People continuously ask how they can support teachers, but it's also important to consider how to support the administration as they navigate this unfamiliar landscape. As administrators take these challenges head-on, it's important for them to stop operating in silos. If district leadership isn't collaborating to address teacher shortages, how can they expect the rest of their schools to do the same?

Every time a teacher resigns from a position, it costs schools anywhere between $20,000 to $30,000 dollars. The amount of time and energy expended just to find a replacement makes the job of filling teaching vacancies that much harder.

Separated systems hinder Human Resources from doing their jobs more effectively, riddling them with unproductive tasks. When HR lacks the functionality to generate reports, they lose the capacity to find qualified candidates.

Teaching candidates are a rare commodity. To keep school districts afloat and prepared, it's vital to have systems that work together.

Benefits of Human Resources Integration for School Districts

School administrators keep their entire district and network of staff members operating at high levels. With the guidance of the Superintendent, each administrator oversees their area of specialty. Whether it's the: 

…these folks and their systems play a key role in a school district's operations. This is why integrating each separate system enables optimal levels of management and efficiency.

Enterprise Resource Planning (ERP) helps integrate finances, human resources, and payroll systems, to name a few. Here are some of the benefits to your school district:


HR needs help getting to the root cause of staff shortages to keep their teachers engaged. According to McKinsey & Company's quantitative analysis, employees across all industries value "interpersonal relationships and interesting careers." After the novelty of teaching wears off, what can educators do to craft a fulfilling career? HR has the ability to proactively address stagnancy with thoughtful upskilling. Using systems to track qualification and training management, teachers can find new exciting career pathing for greater retention. This helps to quell burnout and maintain engagement.

Education only offers upskilling for teachers if it involves costly schooling. However, the school administration has a large pool of highly talented individuals with special interests and strengths. In need of professional development for your high population of English language learners? Instead of hiring externally to train staff (who have no relationship with the school district), HR can track teachers with ELL students in their classrooms. Then, the Director of Curriculum can pay them to work with the district's ESL teacher and/or supervisor to craft compelling training. With intuitive tracking, HR has the potential to help their staff reignite their passions with career pathways.

Cost Effectiveness

HR can save time, especially when it comes to teacher recruitment. In March of 2022, there were 44% of teaching vacancies in public schools, according to National Center for Education Statistics. These vacancies equate to cut-throat competition in filling these holes. And their time could be more productive if HR didn't have to manually input data, extract it, or connect disparate systems. With an ERP, a Director of HR can add, modify, and approve job requisitions to streamline the hiring process. This saves the school district's precious time and resources in finding and, more importantly, placing the right candidate, saving them money long-term.

Improved Tracking

With high volumes of teaching vacancies across the country, an ERP system helps HR. ERPs create a centralized database of candidate information. This includes current teachers' resumes and qualifications. When it's challenging to fill vacancies, HR has the potential to use its existing staff to alleviate these voids. While not a long-term solution, this database gives HR a sense of relief, especially during times of high turnover. They have a whole pool of current staff members to turn to in these trying times.

Combat teacher shortages with data for short-term and long-term planning.

A streamlined standard procedure enables a teacher's smooth exit every time a teacher resigns. While administrators want to fill teaching vacancies quickly, they'll need to understand why the employee left in the first place. Otherwise, teacher resignations have more significant potential to repeat themselves.

With an ERP system, HR has the power to improve teacher retention rates. The centralized data, coupled with an exit interview, helps districts with forecasting and long-term planning.

For example, with an ERP, school administrators can generate real-time data on teachers' workloads, schedules, class sizes, and student performance. These metrics help HR, Directors of Curriculum, and superintendents make informed decisions when it comes to offering authentic support and professional development. Backing an exit interview's qualitative data with tangible metrics helps district leaders defend their budgeting proposals during challenging economic times.

How to help secure and onboard new teacher hires with more efficiency.

Every time a teacher resigns from a position, it leaves a gaping hole.

The director of Human Resources and HR specialists must fill the void as quickly and compliantly as possible.

Before they can even post the teaching vacancy, they need to know the district's codes and policies and how they align with Federal and state regulations. With an ERP, HR has the power to run reports and ensure compliance for every job posting, application, interview, and hire.

Not only that, an ERP system helps bridge communication tools from an IT perspective. HR can share critical personnel information with the Director of Technology to ensure they have access to email, grading portals, and other online resources.

With an ERP, Human Resources can automate contracts, benefits, and payroll. Additionally, ERP software can integrate and streamline document management when districts secure new employment. They can share and save important information and documents, saving many headaches in the future.

District-level management systems create a trickle-down effect in schools. Disorganized, separated systems foster miscommunication, inefficiency, and low morale. When school administrators merge their systems into one source of truth, they're better able to handle the challenges in education with data-driven insights, especially when it comes to curbing teacher turnover.

To help plan your next technology investment, read the in-depth guide to our product, Sparkrock 365 for K-12 Educational Organizations. Let us take you through the benefits of a fully-integrated, single platform for Human Resources, Scheduling, Payroll, and Financial Management and the key features we've built to help K-12s thrive.

Reporting is critical for K12, from funder and government reporting, to day-to-day ad hoc analysis. However, this important task is often time-consuming and frustrating, with finance teams spending hours and days – sometimes evenings and weekends – to gain confidence in the numbers. The status quo is unsustainable for staff, but what does the alternative look like?

Easy, Repeatable Government Reporting

Imagine being about to pull complex reports with the push of a button. It’s more than a dream. The right technology means you can set up a library of reports that are standardized and able to be run as often as needed.

This reduces the need to have people adding and maintaining data in spreadsheets, which can increase the risk of errors. Instead you have data integrity you trust because you’re not relying on static data. The reports you pull are real-time and comprehensive, not requiring any combination, rekeying, or reformatting of data.

Additionally, this type of development is good for your team, which doesn’t need to spend hours on these administrative tasks. Instead, encourage them to focus on strategic analysis, guiding organizational decisions based on important data trends.

Simplified Ad Hoc Reporting

Sometimes you don’t need a full report, you just want one number. Maybe you just want to know how many staff are on leave and in what positions, or need to know how many outstanding purchase orders are on file and what’s due for payment. These shouldn’t be complicated hurdles for your team to get to the truth, but we often see them taking significant time and effort to answer because the numbers don’t match nor align with the data from your system. If you have to pull a full report, or even more than one, to get this type of data then your team is spending too much time on these clerical tasks.

The latest reporting interfaces are intuitive and easy to use, with customizable views so you can see at a glance the numbers that matter most every day. Simple data visualization, such as different types of charts or graphs, empower you understanding of with insights and trends so you can make data-driven decisions.

As with standardized reporting, this type of reporting pulls directly from the database, meaning there’s no manipulation or moving between systems and therefore a much lower risk of error. Better data integrity means you can trust the data you see every day.

Cross-Functional Reporting

The future of K12 reporting lies beyond any one function or department. The right system can give you a cross-functional view, letting you draw important connections between spend and student outcome, for example.

Advanced dashboards draw the latest data from finance, HR, procurement, and SIS to empower you with deeper understanding of how these areas interact and influence each other.

This is the next phase of reporting – when you can draw trends from multiple areas together into market and organizational insights that help guide strategic planning to improve overall performance.

From standardized reporting to ad hoc data to cross-functional insights, the future of K12 reporting is streamlined, efficient, and helps you run a more effective organization.

Budget management and reporting are a significant challenge for K-12 school districts as they deal with disparate systems and limited resources. Working with poorly integrated systems makes it difficult to report on the financial health of your school district. If you can't tell where resources are allocated, it would be difficult to justify future funding requirements. And the cycle continues.

To avoid this and pivot the organization to success, K-12s must remove disparate systems and opt for integrated enterprise software. Financial management functionality that connects funding to operations can improve organizational oversight and reduce the need for manual paperwork. The result is better data insight and visibility, which leaders need to make more informed decisions.

Benefits of Integration

First, let’s dive into the benefits of integrating financial management and how it can aid K-12s in reaching their highest potential. Integrating finance with business systems such as human resources (HR), payroll, and employee scheduling is known as Enterprise Resource Planning (ERP).

Understanding these benefits will help manage expectations and set the main priorities of a potential move to an ERP system.

  1. Streamlined Communication and Process: Integrated financial management can help staff coordinate their processes, provide equal access points to data and data critical to their work functions, mitigate errors, and better manage financials and procurement. With better communication comes higher productivity and performance of both teams and individuals.
  2. Cost Effectiveness: An ERP software system can help staff focus on more productive and analytical work rather than monotonous and time-consuming administrative tasks. Spend less time reconciling data, manually extracting, manipulating, and combining data for reporting as everything is centralized. K-12s can do away with hiring administrative people to do menial tasks and instead offer work positions that can present more growth opportunities.
  3. Security: IT directors and administrators can rely on ERP software to provide data security and compliance, so they focus on more strategic tasks rather than maintenance-type work such as backups, security audits, performance tuning, patch management and others.
Benefits of Integration

What to consider before implementing ERP

While the benefits of ERP software might be clear, some organizations struggle to realize the value because they choose the wrong software or skip the required pre-work. Let's look at some areas for K-12s to consider with integration and adopting a more robust solution, such as an ERP system.

Auditing Business Systems

It can be challenging to run a K-12 school district due to public demands, including parents, students, the ministry, boards, politicians, businesses, and more. They must demonstrate fiscal responsibility and that the money spent impacts the delivery of educational services and improves student outcomes. It is essential to track, complete and ensure the integrity of all data to help oversee funds spent and the impact it has. 

However, this is a struggle for K-12s, as they often deal with outdated software that doesn’t integrate well with other systems. Budget constraints usually mean schools are using software that reached the end of their life decades ago, resulting in staff finding solutions independently. 80% of employees admit to using SaaS applications not approved by IT. Using disparate systems results in a lot of wasted time and effort trying to collate data across systems. Often, it is hard to trust the data as the source is unknown.

Auditing all business systems in place is vital in building a use case for an ERP system. Informing stakeholders that it can help streamline technology and ensure that decision-makers have access to one single source of truth is an essential step in getting buy-in.

Organizing Data

Some of the biggest challenges of K-12s involve reconciling conflicting data, managing data across multiple systems, and manually extracting, manipulating, and combining data for reports. Collating, organizing, and presenting data in a digestible format is a significant advantage of using an ERP system.

This can happen with a few clicks as all of the data is already centralized. Budgets, expenses, funding, payroll and timesheets are accessible in real-time to the management and leadership team.

For organizations that have not yet adopted an ERP system, organizing and labelling all data and its current location will help ensure that it can be easily accessible and migrated to an ERP system in the future.

Getting Organizational Buy-In

It can be challenging for K-12s to get buy-in for technology because it isn’t as flashy as a new football field. School administrators must demonstrate that funding a new system will positively impact student achievement. 

A digital transformation study found the top two reasons technology adoption faces resistance are: 1) the change is seen as a cost center, and 2) the data to prove ROI is hard to come by. 

To make data-driven decisions about technology, K-12s should calculate the “total cost of ownership” of their existing solution versus an ERP system. Including the cost of the technology, IT services to support it, the cost associated with security risks, and indirect labour of using the technology. For example, when there is a lack of integration between finance and HR, there is a (usually unaccounted) cost associated with managing the chart of accounts coding in both systems, resulting in errors and duplication of effort. 

In the study mentioned above, 26% of organizations faced change resistance from their employees. If administrators and teachers are used to their financial management tools - however inefficient and disconnected - there can be pushback.One way to solve this problem is using an ERP system that integrates with their existing technology stack.

Sparkrock 365 is powered by Microsoft Dynamics 365 Business Central, which means that staff can continue to work within their familiar Microsoft applications (i.e. Outlook, Teams, Word, Excel etc.) while leveraging the benefits of the new ERP. 

Sparkrock 365 powered by Microsoft Dynamics 365 Business Central

Getting all applications on the same technology stack is usually recommended for ease of use. If the organization is already using other Microsoft products, adopting Sparkrock 365 ERP will be less work.

Planning for the Future

K-12s must also assess whether the technology will adapt and scale for future needs. Many organizations focus only on features and functionality that meet their current needs. However, the most critical consideration for an ERP is the underlying technology.

SaaS products often release several new features a year to meet the growing demands of the industry. Functionality and system capabilities will continue growing even if they’re unavailable today. Another important consideration is whether there is enough investment in interoperability, security, and privacy compliance. Focusing on this foundation ensures that the K-12 organization won’t put their organization at risk and can continue to use their ERP system for many years to come.

To help plan your next technology investment, read the in-depth guide to our product, Sparkrock 365. Let us take you through the benefits of integrating financial management with HR, payroll, and scheduling and the key features we've built to help K-12s thrive.

It's no secret that the world is shifting to cloud-based software — and nonprofits are no exception. However, implementing a cloud-based ERP solution and using it to its full potential are two very different things. If your nonprofit organization is thinking about making the switch to a cloud-based ERP, read on below on how to maximize your benefits.

Start With the Right Platform

Logically, it all begins with selecting the right cloud-based ERP software to suit your nonprofit specifically. As you explore your options for cloud business software, you'll likely notice that many of these platforms are advertised as being "one-size-fits-all" solutions; in reality, each industry is unique and thus needs an ERP platform that can cater to the nuances of your organization.

Ideally, then, you'll choose an ERP platform that is specifically designed with nonprofits in mind. Sparkrock 365, for example, offers the only SaaS-based ERP software designed precisely for the needs of nonprofit organizations just like yours.

Set Aside Time for Training

One of the biggest mistakes nonprofits make when implementing an ERP platform is simply not setting aside enough time (or resources) for proper training on the new software. It's important to understand that growing accustomed to a cloud-based platform will take some time and adjustment for many. To really get the most out of all the features and benefits your cloud ERP has to offer, you need to make sure that your employees and volunteers are knowledgeable and confident in using the system.

With this in mind, you will need to set aside plenty of time for training on the new platform before it is implemented. From there, ongoing training sessions will continue to provide workers with the support they need to put your nonprofit's ERP solution to work for your cause.

Take Advantage of Analytics

One of the most significant benefits that cloud-based ERP software offers nonprofit organizations is the data analytics and reporting feature. Rather than handling data manually, the right ERP solution for your nonprofit can automatically gather data, generate reports and provide your team with valuable insights that can go on to inform your future decisions. Meanwhile, you'll be freeing up more of your organization's valuable time by not needing to create these reports and analyze these metrics manually.

Of course, you'll only be able to take full advantage of these features if you know how to use them correctly. Take some time to explore your ERP solution's analytics and reporting capabilities. Make sure you know how to define specific parameters, generate reports and understand them so that you can make decisions for your organization with greater confidence.

Eliminate Burdensome Paperwork

Another way a cloud-based ERP platform can help nonprofit organizations is by eliminating the need for time-consuming (and resource-wasting) paperwork. You may already be painfully aware of just how much time is wasted on a regular basis in filling out and filing paperwork related to your cause.

When implemented and used correctly, an ERP platform can help automate and even eliminate the need for some of your paperwork and other manual processes. This, in turn, frees up time and resources to work more productively towards your cause. However, to get the most out of your ERP software, you must understand its workings inside and out so that you can eliminate paperwork and other time-consuming processes.

Collaborate in Real-Time

One of the ways in which ERP solutions are often overlooked (especially in nonprofit organizations) is in the ability to collaborate in real-time with other employees and volunteers. This feature can be extremely powerful, especially in a nonprofit where you may be just one big idea away from changing the world and furthering your mission.

When selecting an ERP platform for your nonprofit, make sure you fully understand how to use the software's real-time collaboration features. From there, make this a major focus of your training before you implement an ERP platform within your organization. When workers understand how they can better collaborate with other employees who share the same vision, they can come up with some truly incredible ideas.

Sparkrock 365 is Here to Help

Getting the most out of an ERP platform for nonprofits isn't as simple as finding the right software and implementing it within your organization. To truly get your money's worth, you need to understand the features your platform has to offer and ensure that your employees are properly trained as well. However, with a bit of time and effort on your part, your nonprofit can begin reaping all the benefits that the right ERP solution has to offer. And when it comes to ERP software specifically designed with nonprofits in mind, Sparkrock 365 is a great choice; reach out today to learn more!

A request for proposal (RFP) is an excellent tool for nonprofits to use to find the best products and services for their organization at competitive prices. Although it can take considerable time and effort, a well planned, written and executed RFP can be a game changer when it comes to finding a solution partner that truly understands your organisation’s goals, pain-points, and what functionality you need to ensure you continue to deliver on your mission. We know this can be a daunting task at times – so we are here to help! Below we have pulled together a list of 8 questions to ask yourself before you start the RFP process, which will point you in the right direction for a stronger and more effective RFP.

What is the problem? 

Start by asking, what parts of your administrative processes are causing you pain or can be improved? Why do you need a change? Putting pen to paper and writing a summary of where your organization is right now and where you want to be is an important and valuable first step in the RFP process. A new solution needs to enable change, so diving in and knowing what needs to be changed, will allow vendors to walk you through a solution that will work best for you – a true partnership.

What are your project goals and how do they align with your broader organizational goals?

It might sound like common sense, but you should be able to articulate how a major undertaking like an ERP/CRM implementation aligns to your organization’s overall mission. Think about short-term operational goals as well as long-term strategic ones.

What are your requirements?

This can be an ‘all hands on deck’ process! When it comes to requirements, it’s not really about quantity, but rather quality and completeness. The more detail you have (remember to include all user levels) when laying out current functionality, existing processes and future wants, is an extremely helpful process that will give you more accurate estimates.

We often see a seemingly ‘more is better’ list of requirements, but remember – they need to be good requirements too! What does that mean? Be Specific, detailed, and documented. Vague requirements such as “Must have program management functionality,” can lead to a variety of interpretations and responses. Most organizations have a variety of programs and services, and each may have a very different list of requirements from an administrative standpoint. By understanding and documenting your organization’s processes and policies, vendors will be able to more easily and accurately assess your functional needs.

What are the scope priorities?

This is a relatively simple piece of the RFP puzzle that many organizations tend to forget. You must clearly define the scope of work that you require. While it can be tempting to try to do everything at once, this is not always logistically practical in terms of cost, planning resources, and change management. By taking the time to compile a clear understanding of how your scope should be prioritised, vendors will be able to create a manageable and effective implementation plan.

What existing systems will this new solution integrate with?

Often missed or incorrectly described, it is important to list what other pieces of software need to integrate with the new solution. Describe, in detail, how they will need to interact with one another – one-way or two-way communication, how often the existing software is updated, and how much information will need to be synced between the two.

What is your budget?

Taking the time to research and understand the market and what to expect in terms of pricing will give you a solid foundation to work from when determining your budget. Reach out to peers, solution consultants, or even vendors to get an idea of what to expect so that you’re not surprised when bids start rolling in. This will also give vendors the chance to better understand your expectations and offer competitive proposals that fit within your budget.

What is your timeline?

While people always list the due dates for Q&A, proposal submissions, and the date of award, they often tend to neglect to go beyond the RFP process to determine other key dates that lead up to go-live. We know organizations can have various mitigating factors when it comes to an implementation, so it is important to set a desired timeline framework from the start. This will help vendors understand your expectations to ensure there are no surprises during the implementation process.

Who are your subject experts and project resources?

Before you send out an RFP, it’s important to ensure that you have adequate resources to respond to any clarifications that may be needed. Vendors who are bidding on your RFP often have additional questions from a variety of perspectives. By involving team members from your C-suite all the way down to the end users, you can provide context that will help ensure a more insightful response from vendors. This process will also ensure your outcomes are aligned with your requirements.

In the end, remember to keep it simple: When developing your RFP, try to keep it as simple as possible while remaining comprehensive. Be technical where you need to be technical, but avoid superfluous language wherever you can. Typically, you should be able to outline all of your needs within a few pages, usually between 2-5 pages with a maximum of 8-10 pages (excluding appendices – i.e. requirements list). However, remember that page length should, in part, correspond with project scope – a large and complex project should have a longer and more in-depth proposal. Although it is important to keep your RFP simple and concise, you shouldn’t forget any of the following elements:

Overall, if your RFP is subpar, you will receive subpar proposals. To make sure that you receive the best proposals possible, you must consider and clearly define the scope, must-haves, and your requirements of suppliers. By putting maximum effort into your RFP, you can expect to receive quality proposals from potential partners.

American Indian tribal governments have very specific and unique needs — particularly from an accounting, budgeting and reporting standpoint. Enterprise resource planning (ERP) platforms can provide the cohesive technology needed for tribal governments to operate as smoothly and efficiently as possible. However, when choosing an ERP solution for a tribal government, there are some specific features and capabilities to look for.

By having a better understanding of what ERP software can do for your tribal government and what to look for when selecting an ERP solution, you can make the right decisions to better support your Native American community.

Benefits of ERP Software for Tribal Governments

One of the primary purposes of an ERP platform is to take a number of paper-based and/or manual processes within an organization and transform them into digital processes. Likewise, many processes can become automated once they are digitized, saving even more time and money for the average tribal government organization.

Some common examples of government processes that can be digitized and even automated through ERP software may include:

With the implementation of just one easy-to-use platform, tribal governments can integrate many of their finance, payroll, reporting and HR management processes. This reduces or even eliminates the need for time-consuming and laborious manual processes while reducing the risk of error. The greater efficiency, accuracy and security afforded by an ERP platform empowers tribal governments to better serve their communities not just now — but for generations to come.

Choosing the Right ERP Solution for Your Tribal Government

While there are many ERP platforms on the market, tribal governments need to explore solutions that are designed specifically with the unique needs and rights of an American Indian tribe in mind. The right platform for a tribal government will be created around the understanding that your government has its own rights protected by the Constitution and that some of the regulations and other processes that would be "typical" in a standard government agency may not apply.

Likewise, tribal governments are encouraged to research and select an ERP solution that will be as seamless as possible to implement. This way, government departments can reduce the costs of training government employees on how to use the new platform. Meanwhile, the risk of user error can also be mitigated.

Sparkrock 365 is Here to Help

Sparkrock 365 is proud to offer next-generation ERP software designed explicitly with tribal governments and their people in mind. Specifically, our ERP solution works with an Alaska Native Corporation (ANC) known as Arctic IT — which understands the needs of tribal governments inside and out. Meanwhile, Sparkrock's proprietary Tribal Platforms® Enrollment makes it possible to manage more than 400,000 member records across the United States.

Our ERP solution is also enhanced with the power of Dynamics 365, allowing for centralized reporting and easy budgeting/forecasting for your tribal council.

These specific systems and features allow us to empower tribal governments to best serve their people and communities for generations to come. And, of course, we understand how important the security of tribal government services is, so we have a number of security and stability measures in place for added protection and peace of mind.

We've already worked with a number of tribal governments across the country — so we understand first-hand the features that are needed to serve you best.

Ready to find out more about how Sparkrock 365 can empower your tribal government by streamlining your financial management systems and much more? Contact us today to learn more about our ERP solutions for tribal governments.

At Sparkrock, we understand just how much time and effort goes into keeping any educational organization running smoothly. From ensuring staff and faculty are paid to handling workflow management and HR concerns, a lot of administrative stress comes with running a school, college, university or other educational facilities.

That's why we created Sparkrock 365, a purpose-built enterprise resource management (ERP) solution specifically designed with K-12 and educational organizations in mind. An ERP platform can help your school streamline its administrative tasks - thus saving valuable time, resources and funding.

Not sure whether your school needs ERP software? Well, for starters, there are several telltale "signs" to look for that could indicate it's time to make a change.

You're Using Multiple Software Types

If you're currently using a number of different software programs to carry out your school's administrative tasks, you're probably making things more complicated than they need to be. With a comprehensive ERP solution, you can combine all of your administrative tasks (and even automate many of them) in one easy-to-use platform.

You Have Trouble Accessing Information

If you and/or your employees are having a hard time accessing the information they need to complete their administrative tasks, this is probably because files and documents are saved across different platforms. This, in turn, makes things more difficult and time-consuming to find. With an ERP solution, everything will save in one centralized database, making it easier and faster to access this information later.

You're Wasting Time on Administrative Tasks

Carrying out administrative tasks manually can be extremely time-consuming, costing your organization unnecessary money and wasting valuable resources. With an ERP platform like Sparkrock 365, you can automate many of these tedious administrative tasks which will allow you to allocate more of your precious time towards other projects.

Your Departments Aren't Communicating

One of the greatest challenges educational organizations face is interdepartmental communication. With so many different departments throughout a school system, it is common that each department has its own unique way of doing things. This, however, can lead to bottlenecks and other costly problems.

With an ERP solution in place, it's easier for departments to communicate and collaborate while keeping things streamlined.

You Need to Maximize Funding

When you run an educational organization, optimizing your funding is vital. This is especially true if you rely on funding from your state based on student data and other information. An ERP solution can help by ensuring that your reporting is as accurate as possible. This, in turn, helps assure that your organization is earning every penny it deserves.

You're Worried About Compliance and Audits

If you're currently tracking all of your funding and expenses manually, you could run into compliance issues down the road. All it takes is one simple error to trigger an audit, which can be a major disaster for your organization. When you make the switch to an ERP platform, you can rest assured that all of your financial transactions and expenses will be accurately reported – and that you can easily filter based on transaction types and generate reports as needed.

You Want to Improve Staff/Faculty Morale

A streamlined HR and payroll system can make all the difference in your faculty and staff's morale. With an ERP solution in place, employees can easily handle many of their own HR tasks and their paychecks will always be timely and accurate. This can boost morale and keep your employees happy.

You Have Concerns About Data Security

When you handle sensitive student records and any private or protected data, security is key. If you're feeling less than confident about your current data security plan, it's time to make the switch to an ERP solution that can provide you with the security your staff and students deserve.

Make the Switch to an ERP Solution Today

Now that you understand the many benefits of ERP software, isn't it time to upgrade to an ERP platform? If you're not sure how to go about finding the ERP software your business needs, Sparkrock has you covered. Contact us today to find out more about our ERP solutions and schedule a free demonstration. 

When you manage a Nonprofit organization, you have to be conscious of your time management and budgeting at all times. After all, time is money — and every dollar wasted has a negative impact on your mission.

Unfortunately, if you're still handling your payroll, workforce management, human resources and other administrative tasks manually, your Nonprofit is probably wasting a lot of time and funding. By making the switch to an enterprise resource planning (ERP) solution, you can begin automating many of these tasks while enjoying numerous other benefits.

1. Improve Grant Management

If your nonprofit is like many others, you rely heavily on grants and other funding to continue your operation. Unfortunately, tedious and time-consuming administrative tasks can take valuable time away from managing these. By switching to reliable ERP software, your nonprofit can make better use of its time and free up working hours to apply for more grants while also more accurately tracking current expenditures through automated reporting.

2. Avoid Budgeting Issues

Tracking your organization's spending and keeping a close eye on your budgeting is made easier with ERP software. In fact, an ERP platform even makes it easy to set up alerts so that you are notified when a project goes over budget or when money is spent. By knowing that your organization is sticking to its budget at all times, your nonprofit can more confidently work towards its mission of helping others while utilizing less time tracking spending.

3. Enhance Fund Management

Nonprofits also tend to work with many different funding sources at any given time, complicating things from a budgeting perspective. Keeping track of budgeting and spending through different funding sources can be confusing and time-consuming — and with so many moving parts, there is always a chance of miscalculation or other errors.

With an ERP solution, your Nonprofit can enjoy automated tracking of all your funding and spending — even when it's from multiple sources. You can also take advantage of things like automated reporting and easy management and filtering of different funds to suit your needs.

4. Streamline Reporting

Accurate reporting is a must when you run a Nonprofit organization. Whether you're pitching to a possible donor or are presenting to current contributors, being able to showcase data in an easy-to-interpret manner helps your case. With ERP software, you can enjoy seamless and automated reporting, which saves you time and allows you to present to your donors (and potential donors) with greater confidence.

Different Types of ERP Software Available

Not sure where to begin when it comes to ERP solutions for your Nonprofit organization? There are a couple of main types to choose from: SaaS and cloud-based.

SaaS (Software as a Service) platforms are essentially out-of-the-box solutions that run on the vendor's servers and operate using an internet connection. Many nonprofits enjoy this type of ERP solution due to the low operational expenses, easy scalability and automated upgrades/updates.

With a cloud-based ERP platform, all software is handled through a remote server. This allows users to access the software from just about any device with an internet connection. A cloud-based ERP solution can be a sensible choice for Nonprofits that need quick and easy transfer of data, as well as easy maintenance and predictable long-term costs.

Ultimately, the best ERP solution for your organization will depend on your budget and specific needs. Some solutions are more customizable than others, whereas others may offer steadier long-term costs.

Make the Switch to an ERP Solution Today

An ERP platform can make all the difference in any nonprofit organization’s day-to-day operations. And while there are many solutions to choose from, Sparkrock's innovative ERP software is specifically designed with nonprofit organizations in mind. Reach out to the Sparkrock team today to learn more about our services and see what our software can do for your nonprofit!

Your initiatives are underpinned by ERP software that allows seamless communication between departments and adaptive tools that meet your needs. But odds are you’re probably hosting that software, your data, and the whole of your IT infrastructure somewhere on your premises or perhaps in a co-location facility. The control that hosting everything locally affords you is excellent, but it comes with risks that can outweigh that benefit. Which is why if your organization isn’t already looking at backing up on and/or migrating your data to an external cloud, it’s time to start.

What is a cloud deployment? Instead of storing and managing your data on internal servers, all the infrastructure required to run applications is managed by the solution provider.

This typically includes all server patches, backups and disaster recovery. So why move the primary maintenance of your data to the cloud?

Reason 1: Avoid data loss

Having a cloud deployment with your data out of your local environment, even if it’s back-up copies, is essential for the simple reason that hardware is not forever. No matter how well you maintain your servers, they’re subject to wear and tear, can suffer minor damages that lead to larger problems, or can be destroyed altogether. Sometimes even by freak accidents – as in one case of an organization we know who changed to external cloud storage after a bird flew into a vent, causing a short in the cooling system, which destroyed all the servers on site. Don’t lose your data to angry birds.

Reason 2: Prevent security breaches

At Sparkrock we’re partnered with Microsoft’s servers for cloud storage. Why? Because Microsoft’s trusted in-country servers meet all federal requirements for data residency, and their team of more than 5,000 cybersecurity professionals ensures that their data, and yours, is as secure as possible. There’s no other organization providing cloud storage services that can compete with that level of experience and expertise.

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Reason 3: Protect your privacy and never lose access

Though we often fear external hacking, internal security issues are the most common form of data breach. But cloud systems use role-based permissions, so employees only ever have access to the data they should be able to see. And even IT only has access to your public data. So your data stays where it’s supposed to and you never lose access or control.

Reason 4: The cloud is less expensive, with predictable costs

On-premise data storage comes with a lot of benefits, however, low costs is not truly one of them when the total cost of ownership is considered. Between upgrades and maintenance your organization is looking at ever-expanding expenses that come with unexpected service fees. And when the storage technology changes, as it inevitably does, you’re looking at considerable time and still more money to upgrade your existing hardware. Using cloud storage offers you a lower annual fee for consistent, uninterrupted access, and the latest tools and support.

Reason 5: Get expert support

Your organization’s IT personnel need to be focused on frontline problems and long-term goals like providing better access, serving more clients, and proving program impact. Cloud providers like Microsoft have resources most organizations can only dream of — resources like thousands of database and security experts they dedicate to protecting and maintaining your data.

Reason 6: Let IT focus where you need them most

Look at the systems your frontline staff, clients, students, volunteers, or community use. Those programs drive results and help you improve program impact. In an ideal world, your back office and admin could just operate as needed in the background while your IT team focused on improving and managing those frontline systems. With cloud storage, you get the support you need to live in that world.

Your organization needs the best tools to ensure your work benefits as many people as possible. It’s why you adopt the best technology and the safest systems to protect your data.

Sparkrock provides enterprise software (ERP) that includes finance, workforce management, payroll and employee scheduling built for Not-for-Profit organizations, Health and Human Services, and Educational Institutions. Our enterprise level software ensures that your organization harnesses the same technology that the profit sector uses to reduce complexity and digitally transform their finance, procurement, payroll, and workforce management departments.

Are you ready to spark change?

With Sparkrock 365, you'll have the tools to manage your finances and workforce more efficiently so you can focus on what you do best. Go from paper-based processes to intelligent online workflows, and access the data you need to make a real difference in your community.
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