8 Signs Your Education Organization Needs ERP Software

At Sparkrock, we understand just how much time and effort goes into keeping any educational organization running smoothly. From ensuring staff and faculty are paid to handling workflow management and HR concerns, a lot of administrative stress comes with running a school, college, university or other educational facilities.

That's why we created Sparkrock 365, a purpose-built enterprise resource management (ERP) solution specifically designed with K-12 and educational organizations in mind. An ERP platform can help your school streamline its administrative tasks - thus saving valuable time, resources and funding.

Not sure whether your school needs ERP software? Well, for starters, there are several telltale "signs" to look for that could indicate it's time to make a change.

1) You're Using Multiple Software Types

If you're currently using a number of different software programs to carry out your school's administrative tasks, you're probably making things more complicated than they need to be. With a comprehensive ERP solution, you can combine all of your administrative tasks (and even automate many of them) in one easy-to-use platform.

2) You Have Trouble Accessing Information

If you and/or your employees are having a hard time accessing the information they need to complete their administrative tasks, this is probably because files and documents are saved across different platforms. This, in turn, makes things more difficult and time-consuming to find. With an ERP solution, everything will save in one centralized database, making it easier and faster to access this information later.

3) You're Wasting Time on Administrative Tasks

Carrying out administrative tasks manually can be extremely time-consuming, costing your organization unnecessary money and wasting valuable resources. With an ERP platform like Sparkrock 365, you can automate many of these tedious administrative tasks which will allow you to allocate more of your precious time towards other projects.

4) Your Departments Aren't Communicating

One of the greatest challenges educational organizations face is interdepartmental communication. With so many different departments throughout a school system, it is common that each department has its own unique way of doing things. This, however, can lead to bottlenecks and other costly problems.

With an ERP solution in place, it's easier for departments to communicate and collaborate while keeping things streamlined.

5) You Need to Maximize Funding

When you run an educational organization, optimizing your funding is vital. This is especially true if you rely on funding from your state based on student data and other information. An ERP solution can help by ensuring that your reporting is as accurate as possible. This, in turn, helps assure that your organization is earning every penny it deserves.

6) You're Worried About Compliance and Audits

If you're currently tracking all of your funding and expenses manually, you could run into compliance issues down the road. All it takes is one simple error to trigger an audit, which can be a major disaster for your organization. When you make the switch to an ERP platform, you can rest assured that all of your financial transactions and expenses will be accurately reported – and that you can easily filter based on transaction types and generate reports as needed.

7) You Want to Improve Staff/Faculty Morale

A streamlined HR and payroll system can make all the difference in your faculty and staff's morale. With an ERP solution in place, employees can easily handle many of their own HR tasks and their paychecks will always be timely and accurate. This can boost morale and keep your employees happy.

8) You Have Concerns About Data Security

When you handle sensitive student records and any private or protected data, security is key. If you're feeling less than confident about your current data security plan, it's time to make the switch to an ERP solution that can provide you with the security your staff and students deserve.

Make the Switch to an ERP Solution Today

Now that you understand the many benefits of ERP software, isn't it time to upgrade to an ERP platform? If you're not sure how to go about finding the ERP software your business needs, Sparkrock has you covered. Contact us today to find out more about our ERP solutions and schedule a free demonstration. 

Are you ready to spark change?

With Sparkrock 365, you'll have the tools to manage your finances and workforce more efficiently so you can focus on what you do best. Go from paper-based processes to intelligent online workflows, and access the data you need to make a real difference in your community.
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