The one thing education could always rely on was change, and yet, in British Columbia districts, one trend remains unmistakably consistent: student enrollment numbers keep growing. This continual increase poses considerable challenges for K12 districts, especially when enrollment impacts government funding, staffing, and space allocation. Enterprise Resource Planning (ERP) systems offer a strategic solution to these challenges by helping schools manage resources and anticipate future space needs.
What happens when districts continue to see enrollment numbers grow to the point of overcrowding?
CBC News revealed a pervasive issue in British Columbia districts: the province only funds the construction of new schools once there is a sufficient number of students to justify the expense. As a result, every large, growing school district faces the same dilemma—how to accommodate an increasing student body with limited space.
When overcrowding happens in schools, it forces administrators to get creative. Many will try moving entire grades to another building or putting classes in a multipurpose room with dividers.
However, another way districts address their capacity issues is by installing portables or prefabricated structures.
Portables are a quick, cost-effective solution for immediate space needs. They are standalone units that can be easily installed and moved, making them highly flexible.
However, their use comes with significant drawbacks.
According to a report by CBC News, students have voiced significant concerns about portables. Students like Cassidy Holland at Goldstone Park Elementary highlight the lack of basic amenities in portables, noting how there are "no bathrooms." Narayan Nair, from École Martha Currie, points out accessibility issues, describing the difficulty of entering portables with crutches. These accounts emphasize some of the common problems associated with portables: they're small, lack proper ventilation, and create disparate learning environments for students at the same school.
The CBC News report shed further light on the reliance on portables across British Columbia. It revealed that more than 2,116 portables are in use, with Surrey having the highest number. This widespread usage shows the systemic nature of the overcrowding issue.
Prefabricated structures, on the other hand, offer a more sustainable solution to overcrowding. Unlike portables, these are designed for permanence and are built offsite in a controlled environment, allowing for higher quality, durability, and inclusion of amenities such as washrooms, air conditioning, and advanced ventilation systems.
Dave Riley, Executive Director of Surrey's Capital Projects Office, emphasized the efficiency of prefabricated additions, stating, "With prefabricated additions, we can build the classrooms in a shop while simultaneously building the foundation at the school – normally you have to do one after the other, but overlapping it saves time, and we can install the building as soon as the foundation is done."
The discussions in British Columbia and students' shared experiences call for more long-term solutions to address space needs and support the quality of education. Specifically, looking at data from districts like District No. 38, which projects that the portables they invest in now will need to be more by 2035, shows the urgency of developing infrastructure capable of accommodating more students sustainably.
An ERP system is a cloud-based program made for K12 school districts. School ERP solutions help to unify district finances, budgeting, payroll, and schedules. Having everything in one place gets different roles speaking the same language and using the same data. Because this data is always updated, ERP solutions can support the complexities of capacity issues in the following ways:
ERP systems provide a cohesive financial management platform, so funds are strategically allocated to where they are most needed—be it new constructions or necessary upgrades.
With capabilities to analyze historical data, ERP solutions offer accurate forecasting of enrollment trends. That way district administrators are empowered to proactively prepare for future demands instead of reacting to space shortages.
By integrating resource management across platforms, ERPs help districts get the most out of every asset, like classroom space and human resources, which is important in overcrowded settings.
By leveraging these ERP functionalities, school districts can address current overcrowding issues and lay a strong foundation for future growth and changes.
School districts in British Columbia are implementing several strategies to manage the challenges of overcrowding. ERP systems can bolster these efforts by providing integrated solutions for planning, management, and execution. Here's how:
Example: Anderson Elementary restricted French Immersion intake to manage future overcrowding. Tomsett Elementary restricted student intake in 2017 and 2018 to prevent the need for portables.
ERP Support: ERP systems can help manage and monitor enrollment limits effectively by providing real-time data on student numbers. This allows schools to make informed decisions about intake restrictions before reaching critical capacity.
Example: Cook Elementary underwent a capital seismic project and expansion completed in 2020 to handle overcapacity. Talmey Elementary planned an addition in 2023 to provide room for growth, and Brighouse Elementary is planning an expansion by 2025 due to new housing developments.
ERP Support: ERP systems can streamline the planning and execution of such infrastructure projects to ensure they are completed efficiently and within budget. They provide project management tools that track progress, manage costs, and secure resource availability for timely and cost-effective construction.
Example: Cook Elementary installed five portables to accommodate students beyond its capacity.
ERP Support: While portables are a quick fix, ERP systems can help districts plan better for temporary solutions by analyzing space utilization and predicting when additional temporary structures might be needed.
Example: Administrators are considering boundary adjustments to distribute student populations evenly across schools. Proposals for new school constructions are in place to accommodate long-term growth, particularly in areas projected to experience significant residential development.
ERP Support: ERP systems excel in scenario planning and simulations so districts can visualize the impacts of boundary adjustments and new constructions on student distribution and school capacity. Powerful visualizations reinforce strategic decision-making and future readiness.
Example: Each school has been incorporated into the district's five-year capital plan to address specific needs like expansions and upgrades based on projected enrollment and urban development trends.
ERP Support: ERPs offer comprehensive tools for long-term strategic planning. They integrate data from various sources to provide a holistic view of future needs and resource requirements. Unified data enables schools to align their capital plans with actual trends and projections to allocate resources where they are most needed and when.
By integrating ERP systems into their operational framework, BC school districts can enhance their ability to cope with current overcrowding and proactively prepare for future challenges. With strategic foresight in administrators’ hands, every student receives a quality education in an accommodating environment despite ongoing demographic changes and space constraints.
School District 23, serving the Central Okanagan area, was confronting the challenges of managing a growing and increasingly complex school environment. With a diverse population and a rise in the number of families it serves, the district's outdated ERP system was no longer capable of efficiently supporting their needs.
Jon Rever, Assistant Superintendent of Schools, chose Sparkrock 365, an ERP solution designed to integrate seamlessly into their existing Microsoft ecosystem.
Implementing Sparkrock 365 helped consolidate District 23's fragmented processes to strengthen overall efficiency—a critical requirement for schools experiencing growth. The ERP system also enabled more efficient workflows and improved security protocols. It gave the district the foundation it needed to handle increased operational demands with more control. Moreover, the ERP's ability to streamline processes allowed the district to focus more resources on strategic planning and less on manual tasks. Strategic priorities, instead of reactive ones, sustain efforts to manage spaces and resources more effectively during growth.
Various schools within BC are managing and planning for overcrowding. ERP systems can support these efforts. Because, having a holistic view of resource usage, capacity constraints, and future needs mitigates the quick solutions overcrowding causes. Instead, districts can incorporate sound decision-making and strategic planning—the core qualities of ERP functionalities.
District overcrowding requires ongoing infrastructure development to keep pace with demographic changes.
Are you prepared to meet the challenges of growing enrollment with more control and proactive responsiveness?
Discover how an ERP system can support your school district's approach to these challenges. Download our free guide or book a demo today and see the difference an ERP can make in your strategic planning.
We’re excited to share some incredible news. Sparkrock has been named a Platinum Supplier Partner in OECM’s 2024 Supplier Recognition Program! This recognition reflects our ongoing commitment to delivering value, service, and performance for social impact organizations, helping them better serve their communities.
This recognition from the Supplier Recognition Program (SRP) underscores our dedication to providing the best service and support to organizations that make a real difference.
The SRP is designed to recognize suppliers who excel in meeting OECM’s evolving strategic goals. In 2024, OECM made significant enhancements to the program. These changes introduced a new evaluation approach that focuses on five key criteria:
This updated methodology promotes fairness, transparency, and deeper engagement, encouraging suppliers to continuously improve their performance and deliver more impactful results throughout the process.
Andy Tryba, our CEO, shared his thoughts: “This recognition is a testament to the hard work and collaboration across Sparkrock, where our dedicated teams have consistently delivered innovative solutions and exceptional service. Being named a Platinum Supplier Partner reinforces our mission to provide organizations with the tools they need to make a real impact in their communities. We’re honored to work alongside OECM and look forward to continuing this journey together.”
Receiving the Platinum Supplier Partner recognition is truly an honor. It reflects our continued effort to listen to our customers and understand their needs. At Sparkrock, we’re focused on helping organizations meet their goals through innovative, customer-centric solutions. This recognition motivates us to keep improving our services and delivering the tools that make a difference in our customers' work.
Randy Lenaghan, our Chief Revenue Officer, added: “Receiving the Platinum Supplier Partner recognition is a direct result of our team's dedication to building lasting, impactful relationships with our partners and consistently delivering high-quality service. This recognition motivates us to keep pushing the boundaries and driving even greater value for OECM customers.”
The OECM Supplier Recognition Program is just one way that OECM continues to help organizations in Ontario’s education, nonprofit, and public sectors. Through our partnership with OECM, we are able to offer organizations streamlined procurement processes and faster access to the tools they need to modernize their financial operations. This means quicker implementation times, reduced administrative burdens, and faster time-to-impact, all contributing to a more efficient and effective service for the communities these organizations support.
We want to take a moment to thank everyone involved in making this possible—our teams, our customers, and our partners. This recognition motivates us to keep striving for excellence in everything we do.
We look forward to building on this recognition and continuing our work with OECM and our customers to create lasting, positive change in the organizations and communities we serve.
What if your district had complete confidence in every financial decision?
No more scrambling to track down missing numbers. No more unexpected budget shortfalls. Just clear, data-driven insights that help schools make the most of their resources. For many districts, this feels out of reach, but the right financial management system can change that.
Funding constraints, shifting enrollment, compliance demands, and aging infrastructure all put incredible strain on K-12 finances. At the same time, districts must maintain transparency, efficiency, and accountability in their spending. Every dollar has to be used wisely.
For many districts, though, the reality is a tangled mess of disconnected spreadsheets, manual data entry, and outdated accounting software. Without the right tools, school finance teams face:
To overcome these challenges, schools need modern financial management software built specifically for education. They need a solution that connects budgeting, payments, reporting, and compliance into one streamlined platform.
Financial management software, also known as education accounting software, helps schools control spending, manage budgets, process payroll, track funding, and maintain compliance, all in one place.
A best-in-class financial management system for schools should:
Unlike generic accounting software, school-focused financial systems account for the unique complexities of K-12 operations. They handle multi-source funding models, grant tracking, school activity funds, and parent payment processing with ease.
With the right solution, schools spend less time reconciling spreadsheets and more time focusing on student success.
K-12 finance teams need more than basic accounting software. They need a system that understands the financial complexities of education.
Here’s a look at the biggest financial challenges schools face and how modern financial management software transforms these problems into opportunities for efficiency, savings, and compliance.
Many school districts still rely on outdated accounting systems, Excel spreadsheets, and disconnected software to manage finances. While this may have worked in the past, it no longer meets the demands of modern school finance teams.
Common issues include:
Schools need a modern financial management solution that eliminates manual data entry and disconnected systems, allowing finance teams to work smarter, not harder.
Key benefits include:
Automated Data Entry and Transaction Tracking:
Seamless Integration Across Payroll, HR, and Student Payments:
Real-Time Dashboards for Instant Financial Oversight:
Many school districts juggle multiple systems for budgeting, purchasing, payroll, and student payments. Without a single source of truth, finance teams are forced to piece together data from different sources, often working with outdated numbers.
How this affects schools:
Schools need a single, integrated financial management system that provides real-time visibility across all financial processes.
Key benefits include:
A Single Platform for Budgeting, Spending, and Reporting:
Integration with HR, Payroll, and Procurement:
Drill-Down Reporting and Analytics:
K-12 school funding is complex, with a mix of provincial and federal grants, local tax revenues, and fundraising dollars. Each funding stream comes with strict compliance requirements, spending restrictions, and reporting deadlines.
Without the right tools, schools risk non-compliance, missed reporting deadlines, and misallocated funds.
Common compliance challenges include:
A modern financial management system automates grant tracking, ensures compliance, and simplifies audits without adding administrative burden.
Key benefits include:
Automatic Fund Tracking and Grant Reporting:
Audit-Ready Reports:
Configurable Approval Workflows:
Many school districts use generic accounting software that isn’t built to handle the complexities of education funding, compliance, and multi-source budgeting. That’s why we created the Sparkrock Ecosystem, a financial management solution designed specifically for school districts.
With Sparkrock, your district gets:
Districts using Sparkrock report:
With school budgets under more pressure than ever, now is the time to move beyond outdated accounting systems and adopt a modern, integrated financial management solution.
Let’s talk. Schedule a demo today to see how Sparkrock can transform your district’s financial management.
Each September, school offices across the country brace for one of the most time-consuming administrative tasks of the year: verifying and updating student data.
This process isn’t just about keeping records up to date, it’s directly tied to Ministry funding, emergency contacts, medical records, and other critical student data. If mistakes are made or updates are missed, it can cost school boards thousands in lost funding and create unnecessary risks for students who need up-to-date information on file.
But in a busy school office, where secretaries are juggling a constant stream of urgent tasks, finding uninterrupted time to complete this process is nearly impossible.
Let’s take an example:
Imagine an elementary school with 400 students and only one secretary. Every morning, the secretary is responsible for:
On top of all this, they are tasked with reviewing and updating 400 student verification forms. Each form takes an average of 5 minutes to process—2,000 minutes (or 33 hours) in total.
Where do they find the time?
Now, scale this problem to a district with 22,000 students. That’s 1,833 hours of manual work; roughly three weeks of full-time effort across multiple staff members.
And it’s all being done on paper, where forms can go missing, handwriting can be illegible, and updates can be forgotten.
Data verification isn’t just a routine admin task; it’s the foundation of accurate Ministry funding calculations.
Here are several ways errors can cost a school board funding:
Every piece of data matters and relying on a paper-based system makes accuracy much harder to achieve.
Edsembli’s Student Information System (SIS) eliminates the inefficiencies of traditional paper-based processes, allowing school boards to streamline data verification while ensuring accuracy and funding security.
How It Works
Instead of sending forms home, waiting for parents to return them, and manually entering the updates, schools can digitize the entire process, saving time, reducing errors, and ensuring every student’s information is current.
For a district of 22,000 students, switching to a digital process results in significant savings, not just in time, but in real dollars.
Paper savings: $0.074 per sheet × 22,000 students = $1,628 per year
Labour savings: 5 minutes per form × 22,000 students × $30/hour = $55,000 per year
Total estimated savings per year: $56,628
Total estimated savings over 5 years: $283,140
By eliminating paper waste and freeing up weeks of staff time, Edsembli’s SIS allows school secretaries to focus on the countless other responsibilities they manage daily. Schools get the funding they deserve, secretaries regain valuable time, and the entire district operates with greater efficiency.
In today’s fast-paced school environments, efficiency isn’t optional; it’s essential.
Want to see how it works for your district? Contact our team today to learn more.
Student success isn't just about what happens in the classroom. A truly effective learning environment requires seamless coordination between parents, teachers, and administrators—both at the school level and across the district.
For students to achieve the best outcomes possible, they need to be supported on all three fronts: at home, in the classroom, and through the operational backbone of the school board. As a decision-maker, the question isn’t just what support looks like—it’s how your district can provide it more effectively.
A positive home learning environment goes beyond meeting basic needs. Parents play a crucial role in supporting student success, but staying informed about report cards, deadlines, school trips, and extracurricular activities can be overwhelming. The right digital tools can bridge this gap.
Edsembli’s Family Portal keeps parents actively involved in their child's education with a single, intuitive dashboard. From attendance records and report cards to homework tracking and secure document sharing, families can access everything they need in one place, strengthening communication between parents, teachers, and schools.
Through the integration with School-Day, districts can further enhance parent engagement with seamless event registrations, permission slips, and cashless payments—reducing administrative burdens and making interactions with schools more efficient. By implementing these solutions, school boards can ensure parents have the visibility and engagement tools necessary to support their child’s learning journey.
District administrators are responsible for the policies, funding decisions, and operational structures that make high-quality education possible. However, outdated systems, inefficiencies, and data silos create roadblocks that impact student learning. Challenges such as:
A modern ERP and SIS solution like Sparkrock and Edsembli eliminates these barriers. By providing a single source of truth, districts can:
With powerful financial management tools, integrated HR and payroll, and self-service portals, school boards can create an operational environment that supports student success. By removing administrative inefficiencies, districts free up resources that can be reinvested into student learning and teacher support.
Supporting Teachers with Data-Driven Insights
When teachers spend less time on administrative tasks, they have more time to focus on what truly matters, teaching. However, the increasing administrative burden on educators is becoming a significant challenge, with teachers spending excessive hours on grading, attendance tracking, and communication. Without the right support, they face overwhelming workloads, limiting their ability to personalize learning and engage students effectively.
With Edsembli SIS, districts empower educators with tools that simplify their daily tasks, including:
By reducing administrative stress and providing actionable insights, Edsembli SIS helps teachers focus on what they do best, educating and inspiring students. With a centralized, digital-first approach to student management, school boards can equip educators with the tools they need to enhance collaboration, personalize learning, and drive student success.
School boards and districts have a critical role in shaping the learning environment for students. By adopting modern, integrated solutions, you can create an ecosystem that fosters student success at every level, empowering parents, improving administration, and supporting educators with actionable data.
Connect with our team to learn how the Sparkrock ecosystem can support your school district and drive meaningful impact.
K-12 district leaders are facing a pivotal year—one where budget constraints, cybersecurity threats, and AI-driven disruption are forcing school boards to rethink their strategies.
The districts that adapt and modernize will be the ones that successfully optimize resources, protect student data, and improve student outcomes—all while supporting educators and staff in an increasingly complex landscape.
From Finance and HR to Student Information Systems and digital workflows, the right technology will be the key to navigating these challenges effectively.
The Challenge
School districts are facing significant funding reductions, forcing them to cut costs while improving efficiency. Leaders must find ways to increase operational efficiency, automate workflows, and optimize spending without sacrificing student outcomes.
How We Help
Sparkrock (ERP):
Edsembli (SIS):
School-Day:
Districts that consolidate finance, HR, student data, and operational workflows into an integrated platform will gain the financial clarity they need to do more with less.
The Challenge
The education sector saw a 35% increase in cyberattacks last year. Hackers target K-12 districts because they often lack modern security infrastructure, leaving student records, payroll data, and operational systems vulnerable.
How We Help
Sparkrock (ERP):
Edsembli (SIS):
School-Day:
The best defense is a modern, integrated security strategy that protects financial, HR, and student data across the entire district.
The Challenge
Educator burnout and student mental health challenges continue to impact learning outcomes, staff retention, and overall school performance.
How We Help
Sparkrock (ERP):
Edsembli (SIS):
School-Day:
By reducing administrative workload and improving visibility into student needs, districts can focus on building a healthier, more supportive learning environment.
The Challenge
Generative AI offers massive potential to improve efficiency and learning, but many districts lack a clear strategy for responsible implementation.
How We Help
Sparkrock (ERP):
Edsembli (SIS):
School-Day:
Districts that embrace AI strategically, while modernizing IT infrastructure, will gain a significant edge in efficiency and student engagement.
The Challenge
Emerging technologies like virtual reality (VR) and augmented reality (AR) are transforming how students engage with lessons. However, many districts struggle to align these investments with real educational value.
How We Help
Sparkrock (ERP):
Edsembli (SIS):
School-Day:
Districts that strategically implement immersive learning—while tracking engagement and outcomes—will be at the forefront of 21st-century education.
K-12 district leaders face high-stakes decisions in an increasingly complex and constrained environment. The ability to integrate and optimize systems will determine whether a district thrives or struggles.
Future-proof your district with Sparkrock, Edsembli, and School-Day. Connect with our team today to see how our solutions empower K-12 leaders to make confident, data-driven decisions.
High Prairie School Division (HPSD) sought out a more secure and efficient way to share report cards and facilitate parent-teacher communication. Recognizing the limitations of email and the need for a more streamlined approach, the district implemented Sparkrock’s Edsembli Family Portal—transforming how families engage with their child’s education.
While HPSD had long used digital tools for communication in its secondary schools, elementary-level adoption remained a gap. That changed when the district saw the capabilities of Sparkrock’s Family Portal. The new system offered an intuitive, secure platform where parents could easily access student information, improving transparency and engagement across all grade levels.
Angela Uhrig-Dow, Student Information Specialist at HPSD, believes the portal’s features—particularly the homework tool—will foster stronger connections between teachers, students, and parents. Additionally, the communication board provides an interactive space for direct updates and announcements.
“Edsembli’s unified login is a game-changer, as it allows parents to seamlessly manage multiple children, even across several schools. Through secure mobile access to student data such as attendance, marks, and report cards, the portal has also reduced the risk of falling prey to phishing attacks or bad actors,” says Uhrig-Dow.
After piloting the portal in May and June, HPSD moved forward with a full-scale deployment in September. Sparkrock provided detailed documentation to guide families through the transition, minimizing potential challenges. Any issues identified during the pilot phase were quickly addressed by the Sparkrock team, ensuring a smooth rollout.
To further support adoption, Sparkrock introduced login activity reports, helping HPSD track engagement by monitoring which students and parents are accessing the system. These 30-day snapshots offer valuable insights into usage trends, allowing the district to continuously refine its approach.
In today’s digital learning environment, simplicity and efficiency matter. That’s why HPSD is enhancing the Family Portal in collaboration with Sparkrock—ensuring it meets the needs of educators, students, and families. With a focus on security, accessibility, and user experience, the district is creating a more connected and resilient education system that supports learning at every stage.
Join school districts like HPSD in creating a more connected learning experience. See how Sparkrock can help. Connect with our team to get started!
The needs of K-12 school boards are evolving, and legacy ERP solutions often struggle to keep up with the demands. District School Board Ontario North East (DSB1) recognized this challenge and saw an opportunity to modernize its operations. DSB1 partnered with Ontario Education Collaborative Marketplace (OECM) to complete an ERP bid process, with a goal of selecting a more efficient and future-ready solution. DSB1 evaluated multiple vendors and ultimately chose Sparkrock as its trusted partner.
During an extensive four-month evaluation, which included in-depth product demonstrations and direct engagement with vendors, Sparkrock stood out among the four vendors. According to DSB1 ERP Project Manager Stephanie Banks, communication played a critical role in the decision.
"The way [Sparkrock] communicated with us really set it apart from its competitors," says Banks. " During the pre-sales process, [They] quickly responded and ensured all our questions and concerns were addressed. They took a collaborative, proactive approach to problem-solving. [Sparkrock]’s proven track record and experience working with school boards even further cemented our confidence in its capabilities as a vendor."
Beyond communication, Sparkrock’s commitment to continuous innovation was a key factor. The board sought a modern ERP system that could replace its aging legacy platform while also being accessible and user-friendly. Sparkrock delivered on both fronts, providing a system designed specifically for the education sector.
Another major advantage for DSB1 was Sparkrock’s team of experts, many of whom have firsthand experience working within school districts. This background provided unique insight into the board’s challenges and allowed for a smoother implementation process.
“Because [Sparkrock] employs people who’ve faced the same challenges as our school district, it truly understands our needs,” explains Edwards. “We also really appreciate [Sparkrock’s] commitment to transparency and the clarity of its five-year roadmap, which together have allowed us to build a strong partnership and ensure both our organizations stay aligned in their long-term goals.”
DSB1’s journey with Sparkrock highlights how the right ERP solution can drive efficiency, streamline operations, and support better decision-making. With Sparkrock, the district has gained a future-focused system that adapts to the evolving demands of K-12 education, ensuring ongoing success for administrators, educators, and students alike.
As DSB1 continues to enhance its operations and adapt to the evolving needs of K-12 education, Sparkrock remains a dedicated partner, delivering a modern, efficient ERP solution designed to meet the unique challenges and opportunities of the sector.
Join school districts like DSB1 in transforming K-12 operations with Sparkrock. See how our purpose-built ERP can support your goals. Schedule a demo now!
Big things are happening at Sparkrock! We’re excited to announce that School-Day has officially joined the Sparkrock family—a combination that will bring even more powerful integrated tools to schools, educators, and parents across North America.
School-Day has successfully built a trusted platform for cashless school payments, event registrations, permission slips, and parent engagement. Their solution is designed to make life easier for both schools and families, reducing administrative burdens while improving the experience for parents and caregivers.
Now, with this acquisition, we’re taking things to the next level. By integrating School-Day’s technology with Sparkrock's education platform - comprising finance and HR modules and a student information system - we’re creating the most comprehensive, user-friendly, and cost-effective solution for K-12 schools.
Our mission has always been to help schools and non-profits operate more efficiently. We understand that administrators are juggling financial management, student data, and operational challenges, all while striving to provide the best possible education for students.
School-Day’s platform fits perfectly into that mission. By combining enterprise-grade financial management, human resources, and SIS with School-Day’s easy, transparent payment processing, we’re making school administration smoother, smarter, and more connected than before.
With this acquisition, schools that use Sparkrock and School-Day together will benefit from:
✅ Seamless Integration for Easier Financial Management – Say goodbye to juggling multiple platforms. School-Day’s payment and registration tools will connect directly with finance and SIS software, making data-sharing effortless.
✅ Lower Fees, Greater Savings – One of the biggest pain points for schools using other payment platforms is hidden fees and high transaction costs. Our combined platform will provide a more transparent and cost-effective alternative, helping schools keep more of their generated funds.
✅ Better Parent Engagement – With easy-to-use tools for payments, permission slips, and event registrations, parents will enjoy a frictionless experience while staying connected with their child’s school.
This acquisition isn’t just about bringing two companies together—it’s about building the future of education technology. We’re already working on exciting new developments, including:
🔹 Expanded integration between School-Day and Sparkrock’s finance system to improve tracking and reporting of school funds.
🔹 Enhanced SIS connections to better sync student, parent, and classroom data.
🔹 New fundraising and donation tools that will make it easier for schools to raise money and engage their communities.
And this is just the beginning. Our product and development teams are listening closely to the needs of schools, and we’re committed to continuously improving and expanding our solutions.
For now, it’s business as usual—School-Day will continue to operate as it always has, with the same reliable tools and customer support you trust. Over the coming months, we’ll be rolling out new features and integrations to bring even more value to schools using our platforms.
If you’re an existing Sparkrock or School-Day customer, we’d love to hear from you! Our team is here to answer any questions, and we’re excited to work with you as we shape the next chapter of school payment technology.
Welcome to the future of school payments—simpler, smarter, and built for you.
"School boards used to stay mostly the same, with slow change cycles. That doesn't happen anymore. Things change so quickly and frequently that you need to be able to adapt at all times."
Nicky Westlake
Controller of Finance, DSBN
The District School Board of Niagara (DSBN) is committed to student success above all else. Founded on the motto "Achieving Success Together," the district focuses on equipping students with the knowledge and skills they need for success in the modern workplace. The board is also active in the wider Niagara community, establishing partnerships with organizations like the United Way, the Tecumseh Centre for Aboriginal Education, and the Regional Government.
Spanning all twelve municipalities of the Niagara region, DSBN is responsible for roughly 43,000 K-12 students across 77 elementary schools and 17 secondary schools. Governed by a board of 11 elected trustees, the district employs nearly 2,600 teachers and over 1,300 support staff.
Originally, DSBN managed its financial processes with a legacy system first installed in 1988. The platform did exactly what they needed it to do for nearly thirty years. However, by 2018, the district recognized that the solution was beginning to show its age.
"With the magnitude of reporting coming from the Ministry of Education, we found ourselves spending more and more time on paperwork," explains DSBN Controller of Finance Nicky Westlake. "We were frequently asked to provide reports with just a few weeks' notice. We needed a system that could do this rapidly — our existing solution was held back by paperwork and rigid processes."
This problem was only further exacerbated by the district's rapid expansion, adding even more paperwork to the pile.
"Our growth, enrollment, and employee growth was huge," continues Nicky. "On the business side, we had to find a way to do more with less. We also had to ensure our financial processes and systems were largely invisible to staff."
After briefly evaluating their options, the board decided to go paperless. The need for agility and scalability weren't the only factors guiding this decision. Westlake and her colleagues also wanted better reporting capabilities and an easier way to search their records.
But most notably, they wanted to support remote work, allowing them to go out, assist schools, and train staff. They also wanted less reliance on deliveries from schools to their main office, as it was a very slow and lengthy process. With all this in mind, a vision quickly emerged: Consolidating everything into one solution.
In 2018, DSBN made that vision a reality.
Initially, DSBN transitioned from their legacy solution onto an older version of Sparkrock. It was a massive and welcome change, even if some of their old processes couldn't be done in the new system immediately. Then, just four years later, the district had to make another switch — this time to Sparkrock 365.
They were hesitant at first to make the change.
"We'd been in the same legacy system for 30 years before 2018, and now, just four years later, we were being told to upgrade again," says Nicky. "We were hesitant. It was a big undertaking, and our teams were comfortable. But we realized there's really no good time for a transition like this, so we ripped the band-aid off and went all-in."
DSBN now uses Sparkrock 365 for all their financial processes. Nicky was incredibly pleased with the new platform's ease of use, noting that they could train people with only a one-page handout. The migration process was also very smooth, taking about a month from start to finish.
"The system was so user-friendly and easy to follow that even doing the migration didn't require much training," she continues. "We did our training in January 2024, just after the holidays, and it only took one hour before the teams were up and running. We've since received emails from secretaries and office staff about how intuitive everything is now."
Reach out to a Sparkrock Expert today
Following the rollout of Sparkrock, DSBN has achieved a few key goals:
All of DSBN's financial services and financial processes are now paperless. This has considerably reduced paper costs, while also allowing the district to go from daily couriers to two couriers per week. DSBN has also reclaimed some of their office space by removing fifty file cabinets.
There's another advantage to going paperless, too — everything is now stored in one place, easily searchable and accessible to anyone with the right permissions.
"I have full visibility into the board's finances," says Nicky. "I can quickly find any information I need and arrange it on screen however I need to see it."
DSBN is one of the first boards to set up Employee Expense Reimbursement and Purchasing Cards within Sparkrock 365. Prior to deployment, it usually took roughly two weeks to pay employees back. Now, however, it's rare for employees not to be paid back within the week — Nicky estimates the district has seen roughly a 50% reduction in reimbursement time, with some even happening within 24 hours.
The district has set up all 4000 of their employees within the system and given them a simple ten-step process to manage their own reimbursements. Expenses are kept simple and straightforward so as to be easier to work with, and employees only get access to the account they need to run an expense through, such as mileage claims.
Sparkrock 365 also comes with a lot of new reporting capabilities. Before, DSBN needed to export data and put it into a template to create reports. Now, everything is automated, not only reducing the district's administrative workload but also allowing them to provide better service to end-users, with status updates down to individual processes and tasks.
In addition to addressing core challenges and achieving significant outcomes, DSBN recognized several ancillary benefits in its transition to Sparkrock 365.
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