Field trips often get the spotlight when talking about school payments and permission forms, but they’re only one part of what schools manage every day. From activity fees and hot lunch orders to donations and volunteer sign-ups, schools handle a wide range of payments and approvals that need to work smoothly for families and staff.
If you haven’t seen it yet, be sure to check out how to simplify field trip permissions and payments with School-Day.
School-Day offers an integrated solution that goes beyond field trips. It gives districts and schools the tools to manage all types of payments and permission forms in one secure, flexible system that saves time, improves oversight, and makes the experience easier for parents.
Today’s schools handle much more than permission slips for excursions.
They collect activity fees for sports, clubs, and enrichment programs. They process hot lunch orders and run fundraising campaigns. They coordinate volunteer sign-ups for events and classroom activities.
Fundraising helps schools provide experiences and resources that enrich student learning beyond what public budgets allow
Source: The Government of Ontario.
Managing all these processes with paper forms, cash payments, or scattered systems can create confusion, increase errors, and take valuable time away from supporting students.
A unified system helps schools organize these needs clearly, offering a consistent, reliable experience for staff and families alike.
“Strong school-community partnerships lead to better student learning, increased engagement, and improved well-being.”
Source: ThoughtExchange
School-Day is designed to handle the full range of payment and permission needs schools manage.
Staff can create different item types for events, products, services, and donations. Whether it's selling school spirit wear, collecting a sports team fee, or accepting contributions for a fundraiser, School-Day makes it simple to set up and track.
It also supports forms for permissions and registrations, so schools can gather all the details they need for each activity in one place.
“You can tailor it to be as straightforward or as detailed as your school needs—from collecting a quick fee to setting up comprehensive forms for permissions, registrations, and payments.”
— David Parisi, VP of Revenue, GM School-Day
This flexibility helps schools adapt to their unique needs without sacrificing clarity or control.
Consistency matters, especially when schools need to meet board-level requirements.
School-Day offers board-approved templates that ensure all forms meet legal and compliance standards. At the same time, schools can customize individual forms with optional questions to gather medical details, emergency contacts, or other relevant information for each event or payment type.
“We wanted to make sure schools can collect the information they need without making it harder for parents.”
— David Parisi, VP of Revenue, GM School-Day
This balance ensures schools meet district policies while collecting exactly the information they need for safe, well-organized activities.
A good system supports school staff while also making the experience easy and intuitive for parents.
“Students with engaged families are more likely to earn higher grades, attend school regularly, and have better social skills.”
Source: The Annie E. Casey Foundation
School-Day’s checkout process is mobile-responsive and easy to use on any device. Parents see a familiar online shopping-style experience, making it simple to review items, complete permission forms, and pay in one step.
Multiple payment types are supported, including credit cards and Electronic Funds Transfer (EFT), giving families flexibility and reducing barriers to participation.
School-Day is built to meet the needs of entire districts while respecting the local flexibility schools need.
Districts can set consistent, board-approved templates and standards to ensure compliance and reporting accuracy. At the school level, staff can adapt forms and payment items to suit the specific details of their programs, events, and fundraising goals.
“It’s really about giving schools the flexibility they need while keeping everything in one place.”
— David Parisi, VP of Revenue, GM School-Day
This approach gives districts confidence in oversight while empowering schools to deliver the activities and experiences that make learning meaningful for their students.
School-Day helps Canadian school boards manage all types of school payments and permissions in one secure, integrated platform.
Book a demo to see how you can simplify payments for families, reduce manual work for staff, and support a better experience across your schools.