HR and Payroll Software for Nonprofits to Build Stronger, More Confident Teams

Manage your entire workforce in one secure, centralized system. Sparkrock’s HCM functionality gives you full visibility into employee records, certifications, union details, and employment history, all in one place. This helps eliminate disconnected systems and keeps your team focused on people, not paperwork.

With accurate data at your fingertips, HR can move quickly, support managers more effectively, and reduce delays in day-to-day operations. Teams can easily track qualifications, performance milestones, and contract details across departments and locations. This level of access helps you stay organized and make smarter staffing decisions.

Built for nonprofit and public sector needs, Sparkrock supports secure access controls and integrates with scheduling, payroll, and benefits. This reduces manual data entry and helps departments stay aligned across the employee lifecycle. You gain efficiency and confidence while staying ready for audits and funding reviews.

Create and manage positions separately from individual employees to support better planning and control. Sparkrock’s Position Management tools let you define roles with key attributes like job type, funding source, union group, salary band, and location. This structure makes it easier to understand your organization’s staffing needs at a glance.

By managing positions independently, you can track vacancies, forecast hiring requirements, and align staffing with your budget. HR and Finance teams can collaborate more effectively when each approved position is tied to programs, grants, or organizational priorities. It also helps you avoid overstaffing or exceeding approved headcounts.

Designed for nonprofits and public sector organizations, Sparkrock supports complex organizational charts, split-funded roles, and position-based reporting. This helps you stay accountable to funders and make informed decisions about workforce investments. With clear insight into where positions exist and how they’re funded, you can plan confidently for the future.

Support new hires with a consistent and efficient onboarding process that reduces manual work. Sparkrock’s onboarding functionality includes automated workflows, task checklists, and employee self-service to keep everything organized. New staff can complete forms, upload documents, and access key resources from day one.

HR teams save time by eliminating paper forms and one-off email reminders. Managers can track progress in real time and ensure nothing is missed during the onboarding period. This creates a more welcoming experience for new hires and helps everyone stay on the same page.

Built for nonprofit teams with limited capacity, Sparkrock helps you onboard faster while meeting internal and external requirements. Whether you’re hiring permanent, seasonal, or grant-funded staff, the system adapts to different roles and policies. You can deliver a professional, compliant onboarding experience every time.

Track benefit eligibility, enrollment, and coverage details in one organized and accessible system. Sparkrock makes it easy to manage plan participation, key dates, and changes across your entire workforce. HR teams can quickly view who is enrolled, what plans they have, and when updates were made.

This visibility helps reduce errors, avoid missed deadlines, and simplify communication with employees. Staff can access benefit details through self-service, cutting down on routine HR inquiries. Everything is recorded in one place so your team can stay focused on strategy instead of paperwork.

Designed with nonprofit needs in mind, Sparkrock supports union-specific entitlements, multiple plan types, and funding-based benefits. Whether your organization manages one plan or several across departments, you can stay organized and compliant. Accurate records help you respond confidently to audits, renewals, and employee questions.

Track vacation, sick time, and other leave types with clear balances, automated accruals, and built-in approval workflows. Sparkrock gives employees and managers real-time visibility into available time off and pending requests. Accrual rules are applied automatically based on union agreements, employment contracts, or organizational policies.

Managers can review and approve leave requests with ease, helping reduce bottlenecks and scheduling conflicts. Employees stay informed about their entitlements without relying on HR for updates. This reduces administrative burden and supports better planning across teams.

Built to support nonprofit operations, Sparkrock ensures consistency across departments and helps you stay audit-ready. Whether your organization manages multiple leave types or union-specific policies, the system keeps everything accurate and aligned. You gain better oversight without the need for manual tracking or spreadsheets.

Empower employees and managers to access what they need without relying on HR for every request. With Sparkrock’s self-service tools, staff can view pay stubs, update personal details, submit time off or change requests, and track approvals from any device. Managers can review team information, approve requests, and stay on top of workflows in just a few clicks.

This level of access reduces back-and-forth communication and frees up HR and Payroll teams to focus on higher-value work. Employees get quick answers and transparency into their records, which improves trust and engagement. Managers stay informed and responsive without waiting on manual updates.

Built with nonprofit teams in mind, the portal helps organizations do more with limited resources. It supports clear boundaries around access and approval while keeping everyone connected to the information they need. Whether your team is in the office or working remotely, the self-service portal keeps processes moving forward.

Automate common HR updates like job changes, salary adjustments, and employment status changes using built-in workflows. Sparkrock routes each request through the correct approval path based on your organization’s structure and policies. Every action is documented and easy to track, reducing the chance of delays or errors.

HR no longer needs to manage updates through emails or spreadsheets, and managers get clear visibility into where each request stands. This keeps processes moving and ensures changes are completed on time. It also improves accountability by creating a full audit trail for every decision.

Designed for the complexity of nonprofit organizations, Sparkrock supports multiple approval levels, funding rules, and position types. Whether you’re managing unionized staff or grant-specific contracts, workflows adapt to your needs. You can make informed changes faster, with fewer mistakes and better communication.

Track hours worked, manage schedules, and monitor exceptions from a single, centralized system. Sparkrock helps employees enter time, view schedules, and flag issues, while managers can quickly approve submissions and monitor attendance trends. Integration with payroll and reporting ensures accurate data flows across your organization.

This functionality is ideal for nonprofit teams juggling multiple shifts, locations, and union agreements. It reduces the risk of errors, prevents overscheduling, and keeps everyone aligned with real-time updates. Managers gain control over staffing, and HR gets the insights needed to support compliance and planning.

Built for organizations with complex scheduling needs, Sparkrock supports configurable rules, shift patterns, and exceptions. Whether you’re managing residential programs, seasonal events, or administrative teams, you can adapt the system to match your reality. This helps ensure fairness, accuracy, and accountability across every department.

Run payroll with confidence whether you’re processing in-house or using a third-party provider. Sparkrock supports compliant payroll for both US and Canadian teams and ensures data flows accurately from HR, scheduling, and time entry. This reduces the risk of duplicate entries, late payments, and manual corrections.

You can calculate earnings, apply deductions, and manage benefit contributions based on union rules, funding sources, or employment types. Payroll cycles run more smoothly with accurate inputs and fewer last-minute surprises. Your team spends less time chasing down data and more time supporting staff.

Built for nonprofit complexity, Sparkrock helps you manage split-funded roles, grant-specific payroll reporting, and cross-border compliance. The system adapts to your structure and integrates where needed to keep operations running smoothly. You get the flexibility to scale payroll processes as your organization grows.

Access real-time dashboards and reports that give HR and leadership teams instant visibility into workforce trends, costs, and operational metrics. Sparkrock’s reporting tools allow you to track headcount, turnover, leave balances, compensation, and more, all with configurable filters and drill-down capabilities. You can build reports by department, funding source, union group, or location to answer questions quickly and accurately.

These insights support data-driven decisions around staffing, budgeting, and compliance. Whether you’re preparing a board report, responding to a funder request, or identifying patterns across teams, the information you need is always up to date. HR leaders can act faster and with more confidence, backed by accurate and accessible data.

Built into Sparkrock’s integrated system, Power BI reports pull directly from HR, payroll, scheduling, and finance data. There’s no need to export to spreadsheets or chase down numbers from different teams. Your organization gets a clear picture of where things stand and where to focus next.