Reporting is critical for K12, from funder and government reporting, to day-to-day ad hoc analysis. However, this important task is often time-consuming and frustrating, with finance teams spending hours and days – sometimes evenings and weekends – to gain confidence in the numbers. The status quo is unsustainable for staff, but what does the alternative look like?
Imagine being about to pull complex reports with the push of a button. It’s more than a dream. The right technology means you can set up a library of reports that are standardized and able to be run as often as needed.
This reduces the need to have people adding and maintaining data in spreadsheets, which can increase the risk of errors. Instead you have data integrity you trust because you’re not relying on static data. The reports you pull are real-time and comprehensive, not requiring any combination, rekeying, or reformatting of data.
Additionally, this type of development is good for your team, which doesn’t need to spend hours on these administrative tasks. Instead, encourage them to focus on strategic analysis, guiding organizational decisions based on important data trends.
Sometimes you don’t need a full report, you just want one number. Maybe you just want to know how many staff are on leave and in what positions, or need to know how many outstanding purchase orders are on file and what’s due for payment. These shouldn’t be complicated hurdles for your team to get to the truth, but we often see them taking significant time and effort to answer because the numbers don’t match nor align with the data from your system. If you have to pull a full report, or even more than one, to get this type of data then your team is spending too much time on these clerical tasks.
The latest reporting interfaces are intuitive and easy to use, with customizable views so you can see at a glance the numbers that matter most every day. Simple data visualization, such as different types of charts or graphs, empower you understanding of with insights and trends so you can make data-driven decisions.
As with standardized reporting, this type of reporting pulls directly from the database, meaning there’s no manipulation or moving between systems and therefore a much lower risk of error. Better data integrity means you can trust the data you see every day.
The future of K12 reporting lies beyond any one function or department. The right system can give you a cross-functional view, letting you draw important connections between spend and student outcome, for example.
Advanced dashboards draw the latest data from finance, HR, procurement, and SIS to empower you with deeper understanding of how these areas interact and influence each other.
This is the next phase of reporting – when you can draw trends from multiple areas together into market and organizational insights that help guide strategic planning to improve overall performance.
From standardized reporting to ad hoc data to cross-functional insights, the future of K12 reporting is streamlined, efficient, and helps you run a more effective organization.