Great Plains (Dynamics GP) End-of-Life: Your Nonprofit Roadmap to the Cloud

Track every transaction with precision using Sparkrock’s integrated general ledger. Apply custom dimensions like program, fund, department, project, or location to categorize transactions and gain deeper insight into how money moves through your organization.

With these dimensions, you can break down and analyze financial data in ways that make sense for your team. See spending by program across departments, understand how specific grants are being used, or compare project costs across locations. There’s no need for manual workarounds or complex spreadsheets.

Built with public sector and nonprofit requirements in mind, Sparkrock supports real-time budget validation and makes it easier to stay aligned with funder expectations. Your team can report faster, stay audit-ready, and make confident decisions with the full picture in view.

Track every dollar tied to a specific project or grant, from initial funding through to final reporting. Sparkrock gives you the tools to monitor spending by funder, initiative, or time period, helping your team stay on budget and aligned with funding agreements.

Assign expenses and revenues directly to the correct project or grant, with built-in rules to ensure compliance and reduce the risk of errors. You can view real-time balances, track commitments, and generate reports that clearly show how funds are being used.

When audit time comes, everything is already in place. Sparkrock makes it easy to produce detailed records, demonstrate accountability, and respond to funder requests without scrambling for data. It’s designed to support the financial transparency your organization needs to build trust and secure future funding.

Manage restricted, unrestricted, and designated funds with clarity and control. Sparkrock’s fund accounting tools are purpose-built for organizations that need to track multiple funding sources while staying compliant with donor, board, or government requirements.

Each transaction is tagged to the appropriate fund, allowing your team to separate financial activity without maintaining separate ledgers or duplicating work. You can see how much is available in each fund, monitor how those funds are being spent, and ensure they’re used according to the rules set by funders or internal policies.

With clear audit trails and built-in reporting, Sparkrock helps you demonstrate accountability to your stakeholders. Whether you’re preparing for an audit or sharing updates with your board, you can show exactly where funds came from and how they’ve been used.

Build and manage budgets with the confidence that comes from having accurate, real-time data at your fingertips. Sparkrock gives your team the ability to create budgets that reflect your actual financial activity, with tools that support both top-down planning and collaborative input across departments.

You can set up multiple budget versions, compare scenarios, and adjust forecasts as new information becomes available. Because everything ties back to your general ledger and analytical dimensions, you get a clear view of how your budget aligns with your operational goals.

Built-in controls help you monitor spending against budget in real time, reducing the risk of overages and helping managers make informed decisions before issues arise. Whether you’re planning for a new program, evaluating funding impacts, or preparing board reports, Sparkrock makes budgeting a more strategic, less reactive process.

Stay on top of your cash position with real-time visibility into your inflows, outflows, and available balances. Sparkrock gives you the tools to monitor cash across all your accounts, so you can make informed decisions and avoid surprises.

With integrated bank feeds and reconciliation tools, your team can track transactions as they happen and ensure records stay accurate and up to date. Built-in forecasting helps you project future cash flow based on budget, historical data, and upcoming commitments, giving you a clear picture of what’s ahead.

Whether you’re managing multiple accounts, preparing for payroll, or planning large purchases, Sparkrock helps you maintain control and respond quickly to changing conditions. It’s a smarter way to manage your resources and protect your organization’s financial health.

Make it easier for staff to request what they need while keeping full control over spending. With Sparkrock, internal requisitions flow through automated workflows that route requests for approval based on your organization’s policies and budget rules.

Staff can submit requests through an intuitive interface, with built-in prompts that ensure the right information is captured up front. Approvers are notified automatically, and each step is tracked so there’s no confusion about status or next steps.

Every request is checked against available budget in real time, helping prevent overspending and making sure purchases align with financial priorities. Whether it’s for supplies, services, or travel, Sparkrock gives you full visibility into the process from request to purchase.

Manage procurement with confidence and consistency using Sparkrock’s purchasing tools. From everyday supplies to larger contract-based purchases, your team can follow a standardized process that keeps everything organized and aligned with your policies.

Track vendors, contracts, and purchase orders in one place so nothing falls through the cracks. You can see which vendors are approved, what terms are in place, and how spending compares to previous periods or budgets. Built-in rules ensure that purchases follow your organization’s approval paths and spending limits.

With full visibility into the procurement process, finance teams can reduce delays, avoid duplicate purchases, and maintain stronger vendor relationships. Sparkrock helps you stay compliant, control costs, and make better decisions with accurate purchasing data at your fingertips.

Take control of the full payables process from start to finish, without relying on spreadsheets or scattered email threads. Sparkrock automates your workflow from requisition to purchase order to invoice, keeping everything organized and auditable in one secure system.

Invoices can be matched against approved purchase orders and receipts, with built-in validations that catch discrepancies before they become issues. Approvals are routed automatically based on your organization’s rules, so nothing gets held up or missed.

With everything tracked inside Sparkrock, finance teams get real-time visibility into outstanding liabilities, payment status, and vendor history. You can reduce manual effort, minimize errors, and pay vendors on time—without chasing down paperwork or status updates.

Manage billing and collections with greater accuracy and less effort. Sparkrock gives you a centralized view of all receivables, helping your team track outstanding balances, generate invoices, and follow up on payments—all within your ERP.

Create and send invoices based on predefined templates, track due dates, and monitor payment status in real time. You can easily sort by customer, fund, or project to understand where money is coming from and where follow-ups are needed.

With built-in reporting and aging summaries, it’s easier to stay ahead of overdue accounts and improve overall cash flow. Sparkrock helps you reduce delays, avoid missed payments, and maintain stronger financial oversight across the organization.

Give staff a faster, easier way to submit expenses while maintaining full control and compliance. Sparkrock’s expense management system allows employees to submit claims from anywhere using their phone or desktop, with built-in prompts that guide them through the process.

Receipts can be uploaded on the spot, and expenses are automatically routed for approval based on your organization’s policies. Approvers can review and respond quickly, with full visibility into the request and how it aligns with budget and fund restrictions.

Finance teams gain back valuable time with fewer errors, reduced back-and-forth, and centralized tracking. From submission to reimbursement, every step is logged, auditable, and visible in real time—so you can close the books faster and ensure expenses are always under control.

Keep track of your inventory with the accuracy and control your organization needs. Sparkrock helps you manage stock levels, monitor usage, and plan replenishment so supplies are available when and where they’re needed.

You can track items across multiple locations, assign inventory to specific programs or departments, and set thresholds to trigger restocking. Whether you’re managing office supplies, technology, or other essentials, everything is recorded in one system connected to your financial data.

With real-time visibility into quantities on hand and usage trends, you can reduce waste, avoid shortages, and make informed purchasing decisions. Sparkrock gives you the tools to manage inventory efficiently while supporting accountability across your organization.

Stay on top of your organization’s assets from acquisition through retirement. Sparkrock makes it easy to track the full lifecycle of fixed assets, including purchase details, depreciation, maintenance, and disposal.

Each asset is recorded in the system with key information like purchase date, location, responsible department, and funding source. Depreciation is calculated automatically based on your accounting rules, helping you stay compliant and reduce manual work during audits or reporting cycles.

You can also schedule and track maintenance activities to extend asset life and plan for replacements. With everything in one place, your team can plan more effectively, manage assets responsibly, and generate accurate reports when they’re needed.

Turn your financial data into actionable insight. With Sparkrock, your team can access real-time reports and dashboards that go beyond static spreadsheets to give you a clear, up-to-date view of your organization’s financial health.

Filter and analyze data by fund, department, program, project, or any custom dimension to understand where you’re performing well and where attention is needed. Dashboards highlight key trends, variances, and performance indicators, making it easier to support leadership decisions with accurate and timely information.

Whether you’re preparing for a board meeting, reviewing monthly performance, or planning ahead, Sparkrock gives you the tools to dig deeper, move faster, and make informed choices with confidence.