How to Make Physical Paperwork a Thing of the Past With School-Day's Form Module 

How much time does your school district spend managing paper forms each year? 

From permission slips and order forms to surveys and registrations, paper forms create unnecessary challenges for school districts. Lost forms, incomplete submissions, and manual data entry not only slow down processes but also increase security risks, add administrative workload, and cost schools thousands of dollars in paper and printing.  

School-Day’s Form module eliminates these inefficiencies by providing a fully digital solution for managing forms, approvals, and transactions. 

With digital forms, your district can: 

• Reduce paperwork and administrative workload. 

• Improve security with digital approvals and tracking. 

• Streamline permissions, orders, and registrations. 

• Maintain compliance with audit-ready digital records. 

Bringing Forms into the Digital Age with School-Day 

Many school districts still rely on paper forms for everything from permission slips to field trip waivers. This often leads to: 

• Students forgetting to return forms or losing them entirely. 

• Parents missing deadlines or submitting incomplete paperwork. 

• Administrators struggling to track approvals and maintain compliance records. 

Imagine this: 

A school planning an overnight outdoor education trip requires a permission slip, a medical release form, and a payment authorization form. Traditionally, these forms are sent home, signed manually, and returned in paper format creating risks of missing paperwork, misplaced approvals, and last-minute delays. 

With School-Day’s Form module, the entire process is digital: 

• Parents receive an instant notification to review and sign all forms online. 

• Students and teachers don’t need to manage paper copies. 

• Payments and approvals are processed together, ensuring compliance and reducing administrative workload. 

How School-Day’s Form Module Works 

School-Day offers an intuitive, customizable form system that can be adapted to a district’s specific needs. 

Step 1: Create & Configure Forms 

• Use pre-built templates or create custom forms for events, orders, and approvals. 

• Set required fields, auto-fill options, and permissions to ensure accuracy. 

• Assign forms to specific groups or schools for easy tracking. 

Step 2: Automate Approvals & Notifications 

• Forms are sent digitally to parents, students, or staff. 

• Parents receive real-time notifications to complete forms online. 

• Administrators can monitor approval status in a centralized dashboard. 

Step 3: Integrate & Track 

• Seamlessly integrates with Student Information Systems (SIS) via a Secure-Match™ Key to auto-populate forms. 

• Track transactions, registrations, and compliance data in real time. 

• Sync with Sparkrock for full ERP integration, connecting forms with finance, HR, payroll, and student records. 

Key Types of Forms & How They Benefit Schools 

1. Permission Forms: The End of Missing Paperwork 

Field trips, sports activities, and extracurricular programs require signed permission slips. Traditionally, these forms create weeks of tracking down missing signatures and handling last-minute approvals. 

With School-Day: 

• Parents receive digital notifications and sign permission forms instantly. 

• Completed forms are stored securely and easily accessible to authorized staff. 

• Teachers and administrators can track approvals in real time. 

2. Order Forms: Simplifying Fundraisers & Event Sales 

Fundraisers and event sales often rely on paper order forms, which can lead to misplaced forms, incorrect order details, and missed payments. 

With School-Day: 

• Parents order and pay online through a secure portal. 

• Real-time inventory tracking prevents overselling. 

• Schools can generate automatic reports to track orders, payments, and participation. 

3. Surveys: Gathering Real-Time Parent & Student Feedback 

Collecting feedback from parents and students is critical for decision-making but paper surveys often lead to low response rates and delayed results. 

With School-Day: 

• Digital surveys reach parents and students instantly. 

• Automated reminders increase participation. 

• Schools can analyze responses in real time, allowing for quick action based on feedback. 

4. Registration Forms: Simplifying Enrollment & Event Sign-Ups 

Managing registrations for after-school clubs, sports teams, and special events can be chaotic when done manually. 

With School-Day: 

• Parents register and pay in one step, ensuring confirmed participation. 

• The system tracks available spots and creates waitlists automatically. 

• Emergency contact and health information syncs automatically with student profiles. 

Why Digital Forms Make a Difference 

A school district with 60,000 students can produce over 61.5 million photocopies annually, leading to high costs, wasted resources, and storage challenges. 

By switching to digital forms, schools can: 

• Reduce paper and printing costs. 

• Improve compliance and audit readiness. 

• Receive faster responses from parents and staff. 

Embrace Digital Forms with School-Day & Sparkrock 

Forms are essential for running a school, but they don’t have to be a burden. With School-Day, districts can move beyond paper and bring forms into a digital, integrated system that simplifies approvals, tracking, and compliance. 

And, with Sparkrock, districts gain a full ERP solution that connects form management with: 

• Finance & Payments: Track all transactions in real time. 

• HR & Payroll: Sync staff forms directly with employment records. 

• Student Information Systems: Auto-fill student data for accuracy. 

Ready to make paperwork a thing of the past? 

Contact us today to learn how School-Day can transform your school’s form management process.